Privacy Policy

1. Who we are

Huntington Analytics is an independent data and analytics organization that supports program monitoring, evaluation, and quality improvement. This Portal is modeled on the SAMHSA CSAT GPRA Client Outcome Measures questionnaire but is operated by Huntington Analytics and its partners, not by SAMHSA.

2. Information we collect

When you use this Portal, we may collect the following categories of information:

• Identification and record-management information
  For example: a study or client ID, program site, interview date and type, and other fields needed to manage your record within a project.
• Demographic and background information
  For example: age or birth year, gender, race/ethnicity, living situation, education, employment status, and related items modeled on the GPRA instrument.
• Substance use and treatment history
  Information about past and current use of alcohol, tobacco, and other substances, as well as prior treatment and recovery supports, as appropriate for the project.
• Health, mental health, and social information
  For example: self-reported physical and mental health, legal involvement, housing stability, income, and social supports, consistent with GPRA-style questions used in program evaluation.
• Contact and communication information (if collected)
  For example: your name, phone number, email address, or preferred contact method, if your program collects this information to stay in touch with you.
• Technical information
  We may collect technical data related to your use of the Portal, such as your IP address, browser type, device type, approximate location, and timestamps, to help keep the system secure and improve performance.
• Locally saved answers
  If you choose to use the “Save” function on the intake pages, some answers may be stored temporarily in your browser’s local storage on the device you are using. This information stays on your device unless and until it is submitted to the server or you clear it.

3. How we use your information

We use the information collected through the Portal for purposes such as:

• Managing and tracking individual intake records within a program or project.
• Supporting program eligibility screening and referrals, where applicable.
• Monitoring program performance, outcomes, and service quality over time.
• Generating de-identified or aggregated statistics for reporting to funders, partners, or oversight bodies.
• Improving the design, usability, and performance of the Portal and related tools.
• Meeting applicable recordkeeping, audit, and compliance requirements.

Wherever possible, we separate direct identifiers (such as names and contact details, if collected) from outcome and analytic fields and rely on coded record IDs to reduce privacy risks.

4. Program and legal context

The Portal is designed for use by authorized programs and projects that may be supported by federal, state, local, or private funding. The specific legal and regulatory frameworks that apply to your information (for example, privacy, health, or research regulations) may depend on:

• Who is collecting your information (for example, a treatment provider, community organization, or independent evaluator).
• The type of services or activities involved (for example, treatment services, prevention, outreach, or evaluation only).
• The terms of grant or contract agreements and any applicable laws in your state or jurisdiction.

The Portal itself is a data-collection and management tool. It does not replace any consent process, privacy notices, or client rights documents that your provider or program is required to give you. If you have questions about how your information is used in a specific program, please contact your provider or program directly.

5. How we protect your information

We take reasonable technical and organizational measures to protect the information collected through this Portal, including:

• Using secure transport protocols (HTTPS) to protect data in transit.
• Storing data in encrypted or access-controlled systems hosted on reputable cloud infrastructure providers (such as Amazon Web Services).
• Restricting access to authorized personnel based on role and need-to-know.
• Using authentication and logging to help prevent and detect unauthorized access.

However, no system or method of transmission over the Internet is 100% secure. We cannot guarantee absolute security, but we work to reduce risks through thoughtful system design and safeguards.

6. When we share information

We may share information collected through the Portal in limited circumstances, such as:

• With participating programs and providers that are authorized to view and manage intake records for their clients or participants.
• With funders, evaluators, or oversight bodies in de-identified or aggregated form, so that individual identities are not disclosed.
• With service providers who help us host, maintain, or secure the Portal (for example, cloud infrastructure or authentication providers), subject to appropriate agreements.
• When required by law, such as in response to a valid subpoena, court order, or other legal process, or to protect the rights, safety, or property of participants, the public, or our organization.

We do not sell your personal information for marketing or advertising purposes.

7. Cookies, local storage, and tracking

The Portal may use browser-based technologies such as cookies, session storage, and local storage to:

• Maintain your secure session after you sign in.
• Remember your progress through the intake form during a session.
• Optionally store answers locally on your device when you press “Save,” so you can review or continue later in the same browser.

You can clear this information at any time by clearing your browser’s data (for example, site data, cookies, and local storage). Doing so may remove locally saved answers that have not yet been submitted to the server.

8. Your choices and rights

Depending on the program you are participating in and the laws that apply, you may have rights such as:

• To ask how your information is being used in a particular project.
• To request that your information be updated or corrected if it is inaccurate.
• To ask whether your information can be deleted, anonymized, or limited in use, subject to program, legal, and funding requirements.

To exercise these rights, please contact your provider or program first. You may also contact Huntington Analytics using the information in the “Contact us” section below, especially if your question relates to the Portal itself or data stored in our systems.

9. Use by minors

This Portal is intended for use only as part of authorized programs and projects. If minors participate, this should occur under the supervision of appropriate program staff and consistent with program policies and applicable laws (for example, parental consent or assent where required).

10. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, the Portal, or applicable requirements. When we make material changes, we will adjust the “Last updated” date below and, where appropriate, provide additional notice through the Portal or program communications.

11. Contact us

If you have questions about this Privacy Policy or how your information is handled in connection with this Portal, you can contact:

Huntington Analytics
Email: support@huntingtonanalytics.com

This Privacy Policy is intended to describe how the Portal operates. It does not replace any consent forms, privacy notices, or client rights documents provided by your program or treatment provider, and it is not legal advice.